SUCCESS STORY

Double-digit savings across key categories

Reducing Indirect Spend for an Education Catering Provider

  • Delivered significant cost reduction and lasting efficiencies

Outcomes

66% COST REDUCTION
Achieved on projected costs for cash collection services
OPERATIONAL CONTROL
Enhanced supplier management and long-term cost visibility
SUSTAINABLE SAVINGS
Long-term efficiencies through strategic sourcing and supplier consolidation

BACKGROUND

This private equity-backed catering provider specialises in the education sector across the UK.
With more than 2,000 employees, the company delivers nutritious, freshly prepared meals to schools, supporting student wellbeing and academic performance through better food. Operating under multiple brands, it provides tailored solutions that align with school values and budgets while prioritising operational efficiency, sustainable sourcing, and compliance with government nutritional standards.

the challenge

The client sought to drive measurable cost savings and operational efficiencies across multiple indirect spend categories through targeted procurement initiatives. EBIT was asked to review stationery consumables, event purchasing, mobile phones, cash collections, and expense systems.

SOLUTION

Working collaboratively with the client, EBIT applied structured procurement processes and commercial benchmarking to deliver long-term value across each spend category.

Stationery consumables

  • Conducted a comprehensive RFP across the market and incumbent suppliers
  • Selected a strategic partner with a fixed price list and favourable terms

Event purchasing

  • Managed a competitive tender to identify the most cost-effective provider
  • Secured a vendor aligned with budget and service expectations

Mobile Phones

  • Led negotiations with the incumbent provider to optimise contract terms and improve cost control

Cash Collections

  • Extended the existing contract while renegotiating rates based on revised service volumes
  • Locked in significantly reduced pricing, with a 66% saving on projected costs

EB106

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